Wednesday, September 30, 2009

How to Promote on Facebook and Blogs

Many of you have asked HOW to promote, as in how to get images off and onto your facebook or blogs.
Here are some tips:
To post the UB promotions on your facebook, you can do two things. 1. become a fan (if not already) of urban bazaar, and click on "share" to one of our postings. This will do it automatically.
2. right click on image, save the file, then go to your facebook and click on photo where you can do a status update. Upload the photo you saved from our site.
For your blog, follow step 2, save file, then upload it as a photo into your blog entry.

We will be watching you =) POST now and Post often! =) Thank you! Just over a week to go!

Tuesday, September 29, 2009


This is a a lot of info, but please be sure read it thoroughly, we do our best to give you answers to all your questions.

Bring your 25 ft. ext cord + Splitter or 6 pack power outlet.
If you will be purchasing electricity upon arrival, please remember, cash only, and please have exact change, as we will not. $25.00 per 2 items you plan to plug in.There will be a single outlet available to you within 25 ft of your space, you will plug in your 25 ft. cord and then add your 6plug powerstrip. Just because you have 6 plugs in your power strip doesn't mean you have that many shares, please only plug in what you have paid for. If you have 2 share, you may plug in 2 things, such as a fan and light, or xmas light strand and laptop, not an extension to 4 more items.
Lights may be 40w usage, no higher. We recommend the energy savers that give off more w than they use!
Such as this one that gives off 65w of lights, but only uses an actual 15w. Find them at Walmart, Home Depot, Lowes, etc.
Please be kind and only use what you have paid for, we do our best to keep this price as low as we can to offer electricity. Sunset is at 7ish and there will be basic street lighting, this is not enough to showcase product, so please plan accordingly.REMINDER: NO SPACE HEATERS or other heat elements, no high voltage lighting. We will be coming around and checking.

Helpful Things:Cash Box with lots of singles
Figure your tax into your pricing ahead of time to save time and not worry about change.
Business cards
Zip Ties
Your Displays
tables & chairs (we do not supply)
Lighting if you signed up for electricity
price tags
email list book

We hope this is the biggest and busiest bazaar ever, of course you never can tell!With that being said, if you are a sole vendor and ever feel overwhelmed or that you need assistance, call for a volunteer, we will help you watch your booth if it's busy or you need to use the restroom, get a drink, etc.

While we generally don't have theft, it is the season and we have gotten lots of press, so with growth and awareness comes idiots, so be mindful and alert us if you feel anything is going on. We have 5 police officers or more on duty at most times and they are very good and helpful to us.

THE CENTRAL CASHIER will be under the only RED Tent! Questions, Credit Card Sales, Volunteer Requests, etc will be handled through this tent. Lindsey or Carmen is our Volunteer coord. and has worked the last 3 bazaars and can help you with pretty much any questions you might have. In addition, you can ask Carmen for help, she'll be wearing a name tag. Please go through these two people before me, as I will be ensuring the logistics of the show are being handled. Seriously!

Credit Card Processing - If you signed up for this, the process is as follows:
You will receive a sales book for your cc transactions, you will write up the ticket, (there will be a yellow and white copy, tear the white copy, give it to the customer, they will bring it to the red booth. They may shop around and bring a few together, this is normal. Once they pay, we give them a stamp (of which we will show you the day of the event). This stamp indicated PAID and is as good as cash. They will return the white slip to you, you will KEEP the white STAMPED slip, as well as you will keep the yellow slip in your booklet. THIS MEANS YOU WILL HAVE BOTH TICKETS. At the end of the bazaar you will compare your white slips with yellow slips, then you will put the STAMPED slips in the provided envelope and provide us with your paypal email address. We will paypal your funds to you minus 5% no later than 10 days after the bazaar. No fee will be accessed by paypal. If you do not have paypal and require a check, note that on your envelope and provide us with the name you want on the check + address you want it sent to. Checks will be sent within 15 business days and there is a $5.00 fee for checks.

If you are turning in your auction item at the bazaar, you must have it upon check in plus $35.00, unless you were a late application and we have made prior arrangements. You must have your description printed with value and vendor name included with this item, as we will not have time to do this the day of the show. Any vendors without this item will not be permitted to check in, so please have it ready. Volunteers will be checking you in and they will be told to make no exceptions. If you are not sending your item in early for a reason arranged with us ahead of time, you must send us an email with the information about item: item description, value, designer name no later than auction item due date so we can hold a place for it.

You will receive your credit card booklet and printed instructions at check in (if you signed up)

Remember:Smile, it makes a huge difference.

No early tear down, no late set up - you will be signing off on this and there will be a $250 fine for any late set up or early tear down. No exceptions!

Email us with questions, we will post answers to the blog, we'll do our best to check often

Monday, September 21, 2009

20 days and counting!

Promotions: CHECK NO LATER THAN TUESDAY AT 5PM. No changes will be made after this time.

Facebook - We believe we have posted photos from each of you that have submitted yours, please check and let us know if you photo is missing by emailing us and we'll get it taken care of.

Website - We have also posted here all designer photos under the album urban bazaar 9 vendors. Check to be sure you are represented there. Let us know via email if not, so we can correct this.

Flyers - We ran out of 10K flyers and have more ordered, they will be in Wednesday. yay! However, many of you have not yet picked up flyers, we expect to see you no later than this weekend =) flyers will come in Wednesday evening, so pick up Thursday - Sat 12-8pm and Sunday 12-4pm.
More posters are also on order and will be in Wednesday.

It's Crunch time, you should be posting flyers to your facebook, websites, blogs, and email lists. Without a full court press, this event will not be a success. We have just emailed 250 press contacts and expect that yall will help too. Posted below are the digital flyers and feel free to take images from the photobucket site to help make your promo colorful!

Stock: You should be building up your stock. Remember, this is a 2 day show and you must have enough inventory for both days! Set a number goal for yourself, and make 3 times the inventory to hit that goal.

Set up: Times/Logistics for check in and set up will post on October 1st. Check In will be between 9am - 10:45am, and your check window will be assigned by 10/1. Late arrivals will not be permitted.

Booth / Table Space: You must provide any tables/chairs/displays. We provide the footprint with the exception of those that have reserved a tent cover from us.

Swag Bag Items: DUE BY OCTOBER 1st AT MAKE (also can drop off at Green Pet or ship)
313 N. Bishop Ave Dallas, TX 75208 - Not required but suggested. 50 pcs

$35.00 Fee if not in on time, you will not be permitted to check in on day of event without item and late fee. Please Include with your item: Designer Name, Value, Website, Description
No specific value required.

Sunday, September 13, 2009

Digital Flyers

Flyers are Here!

Pick up flyers at Make Studio Wed-Sat 12-8pm and Sun 12-4pm
Please remember that a successful show only happens when EVERYONE promotes =)
We have ordered in 10,000 flyers for this event, so we can hook you up with whatever you need.
We can mail them to you for 5.00, we will be doing all our mailing on one day, 9/16/09, if you want them mailed to you, please paypal 5.00 to and let us know how many you want, please ask for as many as you think you can get rid of!
Note, we do take notice of those vendors who don't take flyers to help promote. (with our secret spycam).

Thanks to those that have picked up in store already!

Posters will be ready Wednesday for pick up can be included in the mailing for you.

We will also be doing a limited number of hand screen printed posters.

Thanks again everyone!!!

PS: have you joined us on facebook and promoted the fan page to your friends?
Photos are going up as they come in, it can take us a few days to post. If you don't see your image there by Tuesday, just let us know, we should have all there that we have received by Tuesday, as well as on our website. So if yours is not there and you did upload or send it to us, just email us and we'll figure out what happened.


Thursday, September 3, 2009

Emails Going Out - Creative Extension!

It has come to our attention that there were a select few of you just now receiving the emails as the list did not update on time before we sent out vendor blog email and others.

Please note that from this point forward all communication from us to you will be done via this blog.

All LARGE SIZE files must go to as it will crash our USB account

All communication emails MUST go to or we may not see them

For those of you just getting some of the emails or seeing due dates, please have your files in no later than tomorrow, we have the poster/postcard on hold until then, this also means you, who just thought you had missed the deadline, here is your chance!

If you have not subscribed to this blog, you won't know when we update it, please do that, it will notify you each time we update!

We will not be posting layout/location logistics until very close to the event, due to the city permits and approval processes that we must go through.

Remember, if you have reserved a table space, this is exactly what it is, just a table and chairs, no tents, no umbrellas over 36" in diameter, no ground displays (table top only).

If you are in a tent, there is no provided divider between you and your neighbors, if you feel you need one, start thinking of ideas now, whether it be artists walls, a banner, CLEAN sheets, etc. make it look nice and remember we are all here to work together!

Details will post soon about hints and helpful tips.

The biggest question we receive, how much product do I make?
We cannot answer this, however the general rule is you sell about half of what you bring, so if you want to make $xxx, you need to bring 2 or 3 times $xxx worth of product.
If you hope to make $1000 and you bring $1000 worth of product or worse, just $800, it's not going to happen =)

Good Luck!!